Privacy

The National Art Education Association (NAEA, “we,” “us,” and “our”) is committed to respecting your privacy. This privacy policy describes our collection and use of personal and business information collected from visitors to our website, as well as through our email and regular mail correspondence, telephone calls, and faxes, and reflects the privacy principles that we follow with respect to the collection, use, and disclosure of information you may provide to use.

Our policy is to use any and all data collected by any means, whether through the internet, email, our online databases, and/or any interactive forms or surveys only for such uses that are important to our organization and our cause, in light of the professional standards required and expected from nonprofit organizations.

Please read this entire privacy policy before using NAEA’s website or submitting information to NAEA through the website, community platform, mobile app, event registration site, or other submission channels.

NAEA’s Mission Purpose; Legitimate Interests

NAEA is the leading professional membership organization for visual arts, design, and media arts professionals and represents members who are visual arts educators. In furtherance of our mission, NAEA champions creative growth and innovation by equitably advancing the tools and resources for visual arts, design, and media arts education. Any information we collect serves to further our mission and conduct our daily business operations, including but not limited to the following:

  • Provide relevant information to our potential members, active members, constituents, and the public
  • Respond to inquiries relating to NAEA
  • Promote and administer NAEA events, programs, and activities
  • Perform our contractual obligations with members in good standing, registered attendees at our events, and subscribers of our publications and other products and services.

Information We Collect About You; Purposes

You can access some areas of NAEA’s website without submitting any information to us. However, if you wish to access additional content available on this website or participate in some of NAEA’s activities, we may ask that you provide us personally identifiable information for the following purposes:

  1. join NAEA as a member or renew membership
  2. register to NAEA events and programs
  3. purchase items through NAEA’s online store
  4. subscribe to NAEA’s newsletter/publications
  5. create a website account
  6. donate to the National Art Education Foundation
  7. contact NAEA through email or the contact forms on our website

The types of personal data we collect vary based on the programs, services, and products you wish to engage in, but generally include your name, business affiliation and contact information, telephone number, email address, postal address, and credit card information per Payment Care Industry (PCI) guidelines. Please review additional information we may collect about you:

Member Demographics Data. NAEA may also collect optional member demographic data to assist us with enhancing programs and services to meet the needs of all members and inform NAEA’s priority work in the area of equity, diversity, and inclusion. These optional demographic data may include age range, gender, race/ethnicity, as well as your prior engagement with NAEA and other organizations who serve educators. Demographic information will only be used in aggregate, statistical format.

Profile on Community Platform. When you create a profile on our website and join the Collaborate community platform, we will collect the information you elect to upload to your profile, such as your education and job history and company information. Other registered users of our community platform may also view your profile information. You should carefully consider whether you wish to share personal data on this platform.

NAEA Member Directory. NAEA also makes member contact information available through the NAEA Member Directory to other members using its website and provides mailing addresses to state associations contracted for dues collection purposes. On occasion, NAEA may also provide limited data to third parties that offer products and services. This limited data may include name, job title, company and business address, but do not include business phone number, business fax number, or email address. Users may request NAEA refrain from disclosing the data it collects to third parties if they determine later that they do not wish to have the information shared by contacting NAEA at 703-860-8000 or members@arteducators.org, or by updating your member Collaborate community platform profile settings. Users are also subject to NAEA Member Directory Terms of Use.

Automatically Collected Data. NAEA’s website may collect information automatically about each visitor to our website that may not identify you personally in the following ways:

IP Addresses. Your IP address does not reveal any personal information about you or your activities. Our web server host logs all IP addresses of all visitors to automate information collection concerning web traffic, usage, length of time visitors stayed, new visitors, entry and exit points, and the like. It is also used as statistical information for reporting and to find ways to improve web usability. 

Cookies. Our website uses cookies to gather information about traffic and to enhance your visit to our site. Internet cookies save data about individual visitors, such as the visitor’s name, password, user name, screen preferences, the pages of a site viewed by the visitor, and the advertisements viewed or clicked by the visitor. Cookies are used to customize web pages to provide the user with preferences. They can be deactivated in your browser if you wish by configuring your browser’s preferences not to accept them. However, if you decline the attachment of any cookie, you may not have access to the full benefits of the website.

NAEA uses the previously mentioned automatically collected data in the form of summary statistics to help us make our website more useful to our visitors, such as assessing what information is of most and least interest.

National Art Education Association Sharing Practices

We do not share, sell, or rent information to any third-party processors for their promotional use or for marketing purposes except in the following circumstances:

  1. None of the information we collect is shared with any third parties except as aggregated statistics for organizational performance reporting purposes, capturing and defining web traffic patterns, and website improvement. Information of this kind is never used to track or monitor individual users.

  2. NAEA may share and disclose information to NAEA’s vendors, agents, and/or advisors (such as our strategic partners, accountants, or attorneys) whose products and services may be of interest to and/or support of NAEA members and our community. We only disclose personal information necessary for them to provide their services to you or to us, and only under strict confidentiality restrictions. NAEA vendors, agents, and/or advisors are obligated to implement opt-out mechanisms and honor any opt-out requests by recipients in compliance with applicable laws.

  3. NAEA may share and disclose information as required by law, government requests, or as needed in legal proceedings when NAEA believes, in good faith, disclosure is necessary to: (1) Comply with law (including court and government orders, and civil subpoenas); (2) Enforce or apply NAEA’s Terms and Conditions and other agreements; or (3) Investigate fraud and protect the rights, property, or safety of NAEA, our users, or others. If you partake (or NAEA reasonably suspects that you are partaking) in any illegal or potentially illegal activity, NAEA may disclose personal information even without a subpoena, warrant, or other court order, to the extent NAEA feels is necessary to inform and cooperate with law enforcement agencies or other appropriate authorities. If you contact us by email or phone in connection with disclosure of your information under this subsection ©, we may ask you to verify your personal information so that we may respond to your inquiry with an assurance of your identity.

  4. If you send us questions about our website content or any of our areas of operation, we may forward your request for information to parties who would be able to assist you, or we may respond to you with that information in kind.

  5. National Convention Attendees. Your postal mailing address may be shared with third parties in conjunction with the annual NAEA National Conventions, such as NAEA exhibitors, sponsors, and business partners, etc., in order to enhance attendee experiences by providing information on products, services, and learning opportunities. These third parties are obligated to implement opt-out mechanisms and honor any opt-out requests.

  6. Member List Rental Mailings. NAEA contracts with a third-party marketing vendor that makes NAEA’s membership list available to businesses and organizations whose products and services may be of interest to our members. NAEA members may opt out of being included on the foregoing membership list by logging in to your website account and utilize the setting function under “My Profile.”

When you terminate your membership or cancel the website account access, NAEA may continue to share information about you according to our legal and regulatory requirements. In addition, in the event of a merger, acquisition, or any form of sale or transfer of some or all of our assets to a third party, we may also disclose your personal information to the third parties concerned or their professional advisors. In the event of such a transaction, the personal information held by NAEA will be among the assets subject to the transaction.

How to Update Preferences and Access, Correct, and Delete Information

Except for transactional emails necessary to perform NAEA’s contractual obligations, you can opt out of communications from NAEA or update your preference by following the instructions included in each communication, by logging in your website account and utilize the communication preference setting under “My Profile,” or by contacting us at members@arteducators.org. In addition, you may access, correct, or delete your personal information by logging in to your website account and utilize the setting function under “My Profile,” or by contacting us at members@arteducators.org. We may ask you to provide sufficient evidence of your identity for your own protection so we can ensure that information is being released to the correct person. We will respond to your request to access your information within 30 days. In some cases, our business requirements and legal obligations may prevent us from being able to delete your information. If we are unable to delete your information, we will let you know if we are unable to do so and why.

Children’s Information

The website is not intended for children under 13 years of age. NAEA does not knowingly collect personal information from children under 13 years of age. If NAEA discovers that a child under the age of 13 has provided us with personal data, we will delete the child’s personal data unless a parent or guardian provides verifiable consent to NAEA.

Security Measures

The website has security measures in place to protect the loss, misuse, and alteration of the information under NAEA control. When you submit information to NAEA through our website, you should be aware that your information is transmitted across the internet, and that no method of transmission over the internet is 100% secure. Although we take reasonable security measures to protect your information when we receive it, you also need to ensure you take appropriate steps to protect your information.

Links to Other Websites

The National Art Education Association may post links on its website to many other websites at the national, regional, and state and local levels. Although we work hard to make sure we are linking to appropriate sites, and take full responsibility for the content of our site and our own privacy policy, we are not responsible for the privacy practices or the content of sites to which we link.

Online Surveys

Occasionally, NAEA may ask you to participate in online surveys in the interest of gauging the value and quality of its programs and services in order to advance our mission and achieve our strategic goals. Such surveys are always on a volunteer basis, and participation is voluntary. Should you decide to complete a survey, the types of information collected may include demographics such as zip codes, age group, services received or provided, etc. None of this information will be collected on any one individual or that can be used to identify any one particular individual. Survey information is used in the aggregate to improve organization programs and services.

Online Purchases and Credit Card Information

NAEA may provide you with links that allow you to purchase items related to our mission and activities. Any transaction conducted as a result of those links may not be conducted on our site but may be conducted on the site of the seller or the company managing the transaction through their online e-commerce functions. Therefore, NAEA does not collect any personal information about you, your transaction, and/or your credit card. All transactions and transaction details are between the purchaser and the company, and NAEA makes no guarantee about these transactions. Buyers are responsible to be fully informed about sellers’ and/or companies managing online transactions policies and will hold NAEA harmless of all disputes between the buyer and seller/transaction company.

Linking Policy

This website may contain hypertext links to external websites and pages containing information created and maintained by public and private organizations other than NAEA. These hypertext links may be created by NAEA if it determines that establishing the external link will provide information to its constituents and members. NAEA, in its sole discretion, will determine whether the external website meets the mission of the organization and its specified informational purposes. The inclusion of a hypertext link to an external website is not intended as an endorsement of any product or service offered or referenced on the linked website, the organization’s sponsoring said website, or any views that might be expressed or referenced in the website. Hypertext links to external websites and pages may be removed or replaced at the sole discretion of NAEA, at any time without notice. In the event you discover problems with, or have concerns regarding, the format, accuracy, timeliness, or completeness of a linked external website, please contact the specific organization responsible for the linked external site. NAEA does not control, nor is it responsible for, content on any external site.

Contact Us

If you believe your personal and/or private information is being used for a purpose other than its intended purpose, or if you have any questions about our Privacy Policy or the practices of our site, please contact NAEA staff at 703-860-8000 or members@arteducators.org, and we will address the concern in a timely manner.

Amendments and Updates

The National Art Education Association reserves the right to change this policy whenever deemed necessary without prior notification. Should changes be made, they will be posted on this Privacy Policy with the date of revision. We encourage you to periodically review this page for the latest information on our privacy practices and this Privacy Policy.