NAEA26 Presenter Resources

Welcome NAEA26 Presenters! 

Welcome to your one-stop resource for all things related to presenting at the 2026 NAEA National Convention, March 5–7 in Chicago, IL. Thank you for contributing your voice and creativity to NAEA26. Here you’ll find key information, deadlines, and resources you’ll need to prepare for a successful session or presentation at NAEA26. This page will be updated on a regular basis leading up to our National Convention, so be sure to bookmark it on your web browser! 

Have a question not covered in the information below? Please visit the NAEA26 FAQ page or  contact us at events@arteducators.org.

Quick Links
Registration Information Hotel & Travel Programming Scholarships FAQ

NAEA26 KEY DATES

October 31

Session Schedule & Agreements Distributed to Presenters 

November 21

Early Rate Registration Deadline

December 12

Presenter Agreement Signature Due 

February 3

Discounted Hotel Rate Cutoff 

February 5

Standard Rate Registration Deadline 

February 5

Special Request AV Orders Due  

March 5–7

2026 NAEA National Convention

June 30

Hands-On Ticketed Workshop Reimbursement Request Deadline 

PRESENTER TERMS & CONDITIONS 

Membership and Registration Requirements 

  • All presenters and co-presenters must be current NAEA members (through March 31, 2026) to present in any way. 
  • All presenters and co-presenters must register for NAEA26. Registration fees are on a tiered schedule and can be viewed on our 2026 NAEA National Convention web page. 
Registration Information

Inclusive Presenter and Presentation Guidelines 

As an NAEA26 presenter, you agree to abide by NAEA’s Inclusive Presentation Guidelines. Please download and review NAEA’s Inclusive Practices: Presenter and Presentation Guidelines.  

NAEA Inclusive Practices: Presenter Guidelines

Technology Requirements 

  • NAEA will provide an LCD projector and screen in your assigned meeting room in Chicago. You must bring your own laptop to connect to the projector. All LCD projectors will have an HDMI cable. Please ensure your laptop has an HDMI port and, if not, you will need to bring an adapter. 
  •  Any additional AV equipment you may need (speakers, laptop, additional projector, etc.) is available at your own expense and may be ordered by contacting NAEA’s contracted AV company. All AV equipment orders placed with NAEA’s contracted AV company must be submitted by February 5, 2026. NAEA will provide updates regarding how to contact and submit an order for additional AV equipment.  

HANDS-ON TICKETED WORKSHOP PRESENTERS

This information applies only to HANDS-ON TICKETED WORKSHOP PRESENTERS
  • Maximum reimbursements for materials and inbound shipping expenses for NAEA26 Hands-On Ticketed Workshops are $300 for 30-person-capacity workshops and $450 for 45-person-capacity workshops.  
  • All NAEA25 Hands-On Ticketed Workshop reimbursements will be processed via Bill.com and electronic payment. Hands-On Ticketed Workshop presenters must complete an NAEA expense sheet and provide substantiating receipts. The expense sheet and receipts are to be submitted via the NAEA26 reimbursement request form for NAEA to process reimbursement. No receipts will be accepted in person at the 2026 National Convention. 

ON-SITE INFORMATION & RESOURCES

The Hyatt Regency Chicago has meeting space throughout the East Tower and West Tower. Please use this map to familiarize yourself with the event spaces in use for NAEA26.

We are currently exploring affordable options for Wi-Fi in the meeting rooms and will share information on this soon. 

 

PLEASE NOTE: NAEA is unable to receive, hold, or store materials before during or after the National Convention. Additionally, materials cannot be stored in the assigned meeting space prior to or after sessions. 

Hyatt Regency Chicago Business Center (On-site – Riverside Exhibit/Purple Level)
Monday–Friday 6am–7pm
Saturday–Sunday 7am–4pm
Please Note: Hours of Operation Are Subject to Change 

FedEx – 111 E. Wacker Drive L109, Chicago, IL 60601
UPS Store (Inside the Swissotel) – 323 E. Wacker Drive, Chicago, IL 60601 

Shipping to and From the Hyatt Regency Chicago
Below are some guidelines for shipping packages to and from the Hyatt Regency Chicago. The labeling on your packages should include:
YOUR NAME (or Person Claiming Packages)/Hotel Guest
NAEA26 PRESENTER and Dates of Arrival
Hyatt Regency Chicago
151 East Wacker Drive, Chicago, IL 60601

Current Package Handling Fee Structure for Incoming & Outgoing Packages (Based on Weight)

Please note that see these fees are subject to change: 

Incoming | Receiving
Packages up to 5 lbs $7.00
Packages 6–20 lbs $13.00
Packages 21–50 lbs $24.00
Packages 51 lbs & over $60.00
Skids/Pallets $250.00 

Outbound | Shipping
Packages up to 5 lbs $7.00
Packages 6–20 lbs $13.00
Packages 21–50 lbs $24.00
Packages 51 lbs & over $60.00
Skids/Pallets $250.00 

PRESENTER MEDIA KIT 

Download this media kit created just for NAEA26 presenters—including a digital badge, social media graphics, and personalized social media templates.

Access Media Kit

NAEA26 MOBILE APP

Coming Soon!