NAEA26 Presenter Resources
Welcome NAEA26 Presenters!
Welcome to your one-stop resource for all things related to presenting at the 2026 NAEA National Convention, March 5–7 in Chicago, IL. Thank you for contributing your voice and creativity to NAEA26. Here you’ll find key information, deadlines, and resources you’ll need to prepare for a successful session or presentation at NAEA26. This page will be updated on a regular basis leading up to our National Convention, so be sure to bookmark it on your web browser!
Have a question not covered in the information below? Please visit the NAEA26 FAQ page or contact us at events@arteducators.org.
NAEA26 KEY DATES
October 31
Session Schedule & Agreements Distributed to Presenters
November 21
Early Rate Registration Deadline
December 12
Presenter Agreement Signature Due
February 3
Discounted Hotel Rate Cutoff
February 5
Standard Rate Registration Deadline
February 5
Special Request AV Orders Due
March 5–7
2026 NAEA National Convention
June 30
Hands-On Ticketed Workshop Reimbursement Request Deadline
Session-Specific Presenter Details
RESEARCH COMMISSION POSTER PRESENTERS
Poster Setup & Teardown:
- Poster Set Up: Thursday, March 5 : 8 AM – 11 AM (Preferred) or Friday, March 6
- Poster Tear Down: Saturday, March 7 : 2:00-3:00pm
Poster Sizing:
- Recommended Poster Print Size: 42” x 72” or smaller
- A 4’ x 6’ poster bulletin board and push pins will be provided for you at your assigned station in the Riverside Exhibit Hall at the Hyatt Regency Chicago. Due to space limitations and this presentation type, no additional furnishings are available in the poster presentation area.
This information applies only to Research Commission Poster Presenters.
HANDS-ON TICKETED WORKSHOP PRESENTERS
Maximum reimbursements for materials and inbound shipping expenses for NAEA26 Hands-On Ticketed Workshops are $300 for 30-person-capacity workshops and $450 for 45-person-capacity workshops.
All NAEA25 Hands-On Ticketed Workshop reimbursements will be processed via Bill.com and electronic payment. Hands-On Ticketed Workshop presenters must complete an NAEA expense sheet and provide substantiating receipts. The expense sheet and receipts are to be submitted via the NAEA26 reimbursement request form for NAEA to process reimbursement. No receipts will be accepted in person at the 2026 National Convention.
This information applies only to Hands-On Ticketed Workshop Presenters.
ON-SITE INFORMATION & RESOURCES
The Hyatt Regency Chicago has meeting space throughout the East Tower and West Tower. Please use this map to familiarize yourself with the event spaces in use for NAEA26.
You may also virtually tour the meeting space.
The Hyatt Regency Chicago offers meeting space Wi-Fi services powered by Encore. Complimentary Guestroom Wi-Fi is available for all NAEA26 attendees staying at the Hyatt Regency Chicago.
Once onsite in Chicago and our event has started, please visit the Encore Internet Access Portal to purchase daily access to meeting space Wi-Fi or by connecting to Hyatt Conference Network and opening your preferred browser for the Wi-Fi purchase landing page.
Please note that NAEA26 meeting rooms are not equipped with complimentary Wi-Fi, and Wi-Fi is not available to purchase through NAEA. Wi-Fi access must be purchased through the Encore platform.
PLEASE NOTE: NAEA is unable to receive, hold, or store materials before during or after the National Convention. Additionally, materials cannot be stored in the assigned meeting space prior to or after sessions.
Hyatt Regency Chicago Business Center (On-site – Riverside Exhibit/Purple Level)
Monday–Friday 6am–7pm
Saturday–Sunday 7am–4pm
Please Note: Hours of Operation Are Subject to Change
FedEx – 111 E. Wacker Drive L109, Chicago, IL 60601
UPS Store (Inside the Swissotel) – 323 E. Wacker Drive, Chicago, IL 60601
Shipping to and From the Hyatt Regency Chicago
Below are some guidelines for shipping packages to and from the Hyatt Regency Chicago. The labeling on your packages should include:
YOUR NAME (or Person Claiming Packages)/Hotel Guest
NAEA26 PRESENTER and Dates of Arrival
Hyatt Regency Chicago
151 East Wacker Drive, Chicago, IL 60601
Materials should not arrive at the hotel more than 3 business days prior to your arrival.
Current Package Handling Fee Structure for Incoming & Outgoing Packages (Based on Weight). Please note that see these fees are subject to change:
Incoming | Receiving
Packages up to 5 lbs $7.00
Packages 6–20 lbs $13.00
Packages 21–50 lbs $24.00
Packages 51 lbs & over $60.00
Skids/Pallets $250.00
Outbound | Shipping
Packages up to 5 lbs $7.00
Packages 6–20 lbs $13.00
Packages 21–50 lbs $24.00
Packages 51 lbs & over $60.00
Skids/Pallets $250.00
NAEA26 MOBILE APP
On January 8 you should have received an email from notifications@sched.com, inviting you to access your presenter and attendee profile for the 2026 NAEA National Convention on the event platform and mobile app called Sched. Please use the link in the email invitation to access your presenter profile.
We encourage you to complete your speaker profile profile and add a photograph now. This will help you engage with colleagues and for them to engage with you before, during, and after the event!
Additionally, as a presenter, you have access to upload session materials, see who is planning to attend your session, and access participant feedback about your session. Please note the presenter tools, including the ability to upload session materials, are only accessible through the web browser version of the platform. You cannot manage your session materials through the mobile app.
To access the web version of the NAEA26 event platform, please visit: naea26.sched.com
To download the NAEA26 mobile app to your device, simply search “NAEA26” in the App Store or Google Play Store or click one of the buttons below.
Watch this tutorial for a walkthrough of the NAEA26 Mobile App.